A World of Fuel Data, Insights, and Capabilities in One Place.
Make use of the many advanced tools & features inside the FuelSrv Dashboard to track fuel consumption, generate charts & reports, explore actionable insights, and much more.
The new ‘External Fuel Data’ functionality allows you to upload fuel statements & invoices from all your suppliers
Advice, reporting, budgeting, forecasting, and accounting support – making every user a fuel expert
Designed to support real commercial operations — where fuel levels & costs are mission-critical
Data You Can See, Understand, and Use.
The FuelSrv Customer Dashboard is included with every account — no setup fees, add-ons, or hidden requirements. It pulls every delivery we complete into one clean interface — supporting data visualization in various formats, AI-powered tool usage, custom scheduled report creation, and even lets you upload fuel data from other suppliers to audit everything in one place. Result: You spend less time mulling through disorganized fuel data and more time running your operation.
One Source of Truth for All Your Fuel Purchasing
No more digging through emails, spreadsheets, or driver paperwork. Every fuel delivery we complete for you is digitized, auditable, and reportable in a variety of convenient formats.
- Lifetime fills, total volume, months active, and active unit count at a glance
- Per-unit delivery history with volumes, pricing, and cost breakdowns
- Time & money savings quantified, plus FuelSrvAI insights — all included
- Invoices, per-site delivery photos, live telematics integrations, and more within the same platform
Designed for Commercial Operations of All Types
- Flexible Filtering: Month, year, fuel type, unit, invoice, location — each page stays focused
- Unit Type Awareness: Configurable views definable for each unit type in your fleet
- Generate & Schedule: Build custom reports on-demand or schedule them to send every month
- Unit List Locking: Lock in your unit listing for strict fueling rules, or make it flexible for our drivers
Visibility. Intelligence. Accountability.
Every page in the Customer Dashboard exists to deliver one of three things — view your fuel operations clearly, understand what the data is telling you, or prove the value to anyone who asks.
Visibility
Charts, tables, invoices, site photos, telematics map views, and much more — see what’s happening across your fleet’s fuel usage, at any granularity.
Intelligence
Explore the Insights page, tweak ROI calculations, test different report templates, or use FuelSrvAI to get answers quick to inform operational decision-making.
Accountability
Transparent invoice data, automated delivery notifications with proof-of-service PDF, and unitized records you can hand to accounting, compliance, or ESG.
The Basics: Tabular Data, Chart Views, ROI, Insights, and Delivery Site Images.
These core Fuel Data pages are the heart of the dashboard. A single filter bar dictates data scoping across each interconnected tab — so you can navigate from high-level trending to a single delivery line view in a couple clicks.
Unitized Transaction Details Broken Down by Delivery Date
Every delivery is broken down by unit, fuel type, volume, cost, and status — including any external fuel data you upload. Sort, filter, and hand it to accounting — the underlying record is always reliable.
Watch Your Consumption Patterns Come Alive
Daily delivery volumes plotted over any date range, color-coded by fuel type (Clear/Dyed Diesel, Gasoline, DEF), with optional 7-day moving averages. Spikes, dips, and seasonal patterns are obvious at a glance.
Insights
Top & least-filled units, weekday patterns, fuel mix, month-over-month trends, and asset statuses — automatic, no formulas required.
ROI
Convert eliminated pump trips into real dollar figures using your own company’s hourly charge-out rate and wage data.
Site Images
Photos uploaded by our drivers at the time of delivery, tagged by date, driver, and timestamp. Visual proof of work, every delivery.
FuelSrvAI
Plain-language questions answered using your real data. Charts, tables, or written advice in seconds — just ask.
All Your Fuel. Not Just Ours.
Cardlock statements. Employee fuel receipts. Company tank logs. Third-party supplier invoices. The Customer Dashboard lets you upload any of it, parses it using highly sophisticated AI, and consolidates it alongside your FuelSrv data — so every chart, report, and insight reflects your whole fuel picture, not just the part we delivered.
CSV, XLSX, PDF — It Reads It All
Drop in a fuel statement, cardlock export, or vendor invoice. Our model intelligently identifies card numbers, truck numbers, tank numbers, employee IDs, location descriptors, dates, volumes, and costs — and lays it out in the same tabular format as your FuelSrv data.
- Supports CSV, XLSX, and PDF up to 10 MB
- Transparent 5-Step Processing Checklist — File Uploaded → Configuring → AI Processing → Secure Storage → Complete
- Background-Safe: Dismiss the process window and keep working — it’ll reopen when it’s done
- Click-to-Edit: After populating, you can click to modify any of your uploaded data, or delete it to start fresh
Ours. Theirs. Consolidated.
Switch between three dataset views at the top of each tab page. Every chart, insight, ROI calculation, and report stays focused — so you can analyze just your FuelSrv data, your uploaded data, or the consolidated full picture on-demand.
- FuelSrv Data: Your mobile fueling data with FuelSrv
- External Data: The fuel data you’ve uploaded for completeness
- Consolidated: Both, combined into one unified view
- Secure, Private Storage: Never shared with any third parties
Build a Report Your Team Actually Wants.
Pick from 14 report elements, labeled by type (Metrics, Charts, List, and Info) and generate a polished PDF on-demand or schedule it to land in your team’s inbox on the 1st of every month.
Filters Apply. PDF Appears.
The active page filters — month, year, fuel type, units, dataset mode — become the scope of your report. Tick the report sections you want, hit Generate, and a clean PDF lands in your hands seconds later.
- Choose any combination of the 14 report elements
- View FuelSrv, External, or Consolidated data — your choice
- Report Scope element makes clear the applied report scope
Scheduled Monthly Recap.
Set the section selections once, add up to 5 email recipients, and receive the monthly report at 11 AM PST on the 1st of each month — for the previous calendar month.
- Send to operators, accountants — anyone
- Save with all 5 fields blank to remove schedule
- Custom configuration — private to you
FuelSrvAI Lives Inside the Dashboard.
Every Customer Dashboard ships with FuelSrvAI built in — free to use, not a separate product. Ask a plain-language question about your fleet fuel and get a chart, table, or expert-written advice generated based on your real delivery records, uploaded External Data, or both combined.
3 Output Modes
Chart, Table, or Advice. The AI picks the format that best fits your question — or you specify exactly what you want.
One-Click Insights
The “What Should I Know?” button reads your data and surfaces the 3–5 most actionable takeaways — perfect for the start of a week or month.
Knows Your Fleet
FuelSrvAI has awareness of your fleet composition using powerful inference logic, industry context, and your fuel data — so answers reflect your operation.
Your Assets & Sites.
A fuel dashboard is only as good as the scope of its details. That’s why we made it our mission to build a platform capable of rendering fuel information that’s contextualized to your unique fleet composition — without you needing to manually define any settings.
11 Smart Unit Types Classifications
Add, edit, and classify your assets using our 11 standardized types — Tank, Power/Gen, Heavy / Light Equipment, Bus, Semi, Heavy / Medium / Light Truck, Vehicle (Van/Car), and Trailer. Each classification has hover-tooltip context in your Settings, including typical tank size details and normal fill ranges.
- Change Unit Statuses as well — setting to Not Active if you decide to sell a unit, or Active if it’s back in rotation
A Liter Isn’t Always Equal
Intelligent contextualization is applied to your fuel data — because 78 L added to a courier sprinter van means it’s full, but 78 L added to a concrete pumping truck means it might not make it through the day.
- Each accurate classification feeds smarter analysis downstream.
Fleet Movement Meets Fleet Fuel.
Your telematics provider knows how your fleet moves. FuelSrv knows how your fleet is fueled. The Telematics page is where those two stories finally meet — securely, with a 2-minute setup, using read-only telematics access.
2-Min Setup, Multiple Providers.
Generate a read-only API token inside your telematics dashboard, paste it into Settings → Telematics Connection, and your fleet appears live on the dashboard map. Currently supports Samsara, Geotab, Powerfleet, PosiTrace, Azuga, and Titan GPS — with more on the way.
- Read-Only by Design: Our dashboard never writes anything back to your telematics account
- Privacy: Your API token & raw telematics data stay private to your dashboard
- Freedom: Disconnect any time — just delete the token from Settings
Real Fuel × Fleet Analytics
At minimum scope (Read Vehicles), you get a live map of your fleet, color-coded by fuel type, with description, fuel %, location, plate, VIN, and last-known GPS — plus a count of how many telematics vehicles are matched to your FuelSrv units.
- Recommended Scopes: Vehicles + Addresses + Trips + Idling → unlock fuel use by geofence, true mileage, idle fuel waste, and more
- Geofence overlays with custom fuel data viewability by-site
- Real-time, dynamic operating insights
Automated, Error-less Invoicing.
Digitized, smart invoicing saves a lot of time and headache. That’s why when something needs attention — an invoice question, a fuel card request, or a support inquiry — we have the capacity to answer right away.
Sent Invoices, Summaries, and Full Cost Details
Every official invoice we send is mirrored on your Invoices page with one-click PDF access. In-progress periods get auto-drafted versions, flagged as “Drafted (Sending Soon)” so you always know what’s coming.
- Full fuel-volume breakdown — Clear/Dyed Diesel, Gasoline, DEF, units filled
- Full cost breakdown — Dates, Total Fuel Cost, Fuel & Sales Taxes, Invoice Total, etc. for easy reconciliation
- Direct PDF view of sent invoices — straight from our invoicing software, no extra login needed
Real Humans, Plus Self-Service Options
Invoicing can require immediate support. That’s why the dashboard supports both self-service options and contact features to receive immediate support from the FuelSrv team from inside the dashboard.
- Send messages in real-time directly to the FuelSrv support team
- Request billing support & troubleshooting, new user accesses, or modifications
- For FCP customers: OTP recipient management with default + custom rules
Better Fueling Starts With a Better Dashboard.
The Customer Dashboard isn’t a premium add-on — it’s how FuelSrv works. Every account, every customer, every delivery. Bring your own fuel data, bring your own telematics, and let the dashboard do the consolidating.